South Yorkshire, North Trent Faculty

Faculty Officers

Dr Sylvia Kama-Kieghe - Chair and IMG Lead 
Dr Karen Forshaw - Honorary Secretary
Dr Emma Wong - Vice Chair, First5 Lead and Nationally Elected Council Rep
Dr Mike Cooper - Honorary Treasurer and First5 Lead
Dr Mohana Ratnapalan - Faculty Council Representative 

Faculty Board Members

• Dr Janet Hall
• Dr Prabhu Shanmugam
• Dr Alan Shirley
• Dr Emmanuel Okeleke
• Dr Suman Thullimali
• Dr Ben Jackson
• Ria Agarwal - AHP Rep
• Professor Chris Burton - Professor of Primary Medical Care, Sheffield University
• Dr Sarah Clubb - EDI Lead
• Jake Bertie - Clinical Pharmacist Rep
• Dr Helen Twohig - Climate Change and Sustainability Rep
• Dr Justine Downing - First5 Lead
• Dr Gireesha Verma - GP Registrar Rep
• Dr Marta Lewandowska - GP Registrar Rep
• Dr Sara Khan - GP Registrar Rep
• Dr Sarah Higginson - GP Registrar Rep
• Dr Francesca D'Cruz
• Dr Lee Oughton
• Dr Sufian Ali

(Approved by the College Council under Bye-Law 50 in May 2004)

Interpretation

1. The Interpretation Act 1978 applies to these Bye-Laws as to an Act of Parliament.
2. Words and phrases used in the Charter, Ordinances and Bye-Laws of the College mean the same in these Bye-Laws.

Faculty name

3. The name of the Faculty shall be the South Yorkshire North Trent Faculty of the Royal College of General Practitioners (referred to in these Rules as “the Faculty”).

Area of the Faculty

4. The area of the Faculty shall be Sheffield, Doncaster, Rotherham, Barnsley, North Derbyshire and the Bassetlaw area of Nottinghamshire.

Terms of Reference

5. The terms of reference of the Faculty are to further the College object in the area referred to in Bye-Law 4 of these Bye-Laws, subject to the Charter, Ordinances and Bye-Laws of the College.

Membership of the Faculty

6. The members of the Faculty shall be those members of the College practising or employed in the area referred to in Bye-Law 4 of these Bye-Laws or, if retired or otherwise not practising or employed, residing within that area. The Board may in addition permit the privileges of membership of the Faculty to be made available to members of the College not qualified for membership of the Faculty under the previous provisions of this Bye-Law.

Associateship of the Faculty

7. The associates of the Faculty shall be those associates of the College practising or employed in the area referred to in Bye-Law 4 of these Bye-Laws or, if retired or otherwise not practising or employed, residing within that area. The Board may in addition grant the privileges of associateship of the Faculty to individual associates of the College not qualified for associateship under the previous provisions of this Bye-Law. Associates may attend general meetings of the Faculty, but shall not be entitled to vote.

General meetings

8. 1. [Subject to the provisions of paragraph (2),] the Annual General Meeting of the Faculty shall be held once in each Faculty year (defined for this purpose as running from 1st November in one year to the next following 30th October) on a date and time decided by the Board. Notice of the Annual General Meeting shall be sent to all members and associates of the Faculty not less than 21 clear days before the meeting.
   2. The Board may, not less than 28 days before the date on which an Annual General Meeting of the Faculty is due to be held, resolve to dispense with the Annual General Meeting if it appears unlikely that a quorum will be obtained or that there are other good reasons for so doing. Notice of the fact that the Annual General Meeting has been dispensed with shall be sent to all members and associates not less than 14 days before the date on which the Annual General Meeting would have been held. Where the Board has dispensed with the Annual General Meeting, the Board may take such decisions as could have been taken by the Annual General Meeting, and the provisions of these Bye-Laws shall apply as necessary.]
9. The business of the Annual General Meeting shall be:
   1. To approve the minutes of the previous general meeting;
   2. To receive the results of elections to the Board;
   3. To receive the Annual Report of the Board;
   4. To approve the Accounts of the Board for the preceding financial year to 31 March;
   5. Members’ motions; and
   6. Such other business as the Chairman may allow.
10. Any ten members of the Faculty may by requisition to the Chairman or Honorary Secretary demand that an Extraordinary General Meeting of the members of the Faculty be convened, on not less than 28 days’ notice, for the purpose of considering any motion set out in the requisition.
11. The quorum of general meetings of the Faculty shall be ten members. If within 15 minutes of the time appointed for the beginning of the meeting a quorum is not present, the meeting shall be abandoned and, in the case of an Annual General Meeting, the Board may take such decisions as could have been reached by that meeting as if the meeting had been dispensed with under Bye-Law 8 of these Bye-Laws.
12. The Provost or other officer designated by the Board shall chair all general meetings of the Faculty. In the absence of both the Provost and the designated officer, any other officer designated by the Board to do so shall preside. In the absence of the Provost and any officer designated to preside, the members present at the meeting shall elect one of their number to chair the meeting.
13. The rules of debate at general meetings of the Faculty shall, subject to the discretion of the Chairman of the meeting, be those applicable to general meetings of the College, with the necessary adaptations.
14. All questions at general meetings of the Faculty shall be decided by a majority of the members present and voting, and the Chairman of the meeting shall have a second or casting vote, regardless of whether he or she has already voted.

Officers of the Faculty

15. The officers of the Faculty shall be a Provost, Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer and such other officers as the Board shall decide from time to time. The term of office of the officers shall be three years with re-election considered, if appropriate.
16. The Provost, Faculty Representative and Deputy shall be elected by the members of the Faculty present at the Faculty Annual General Meeting, or in such manner as the Board shall decide, and every member attending shall be entitled to vote. The Chairman, Honorary Secretary and Honorary Treasurer will be appointed by the Board meeting immediately following the AGM. No election needs to take place if only one candidate is duly nominated for any particular vacancy. If a system of single transferable voting is adopted, it shall be carried out in accordance with the procedures advised by the Electoral Reform Society.

Faculty Board

17. The management of the affairs of the Faculty shall be vested in a Faculty Board (referred to as “the Board” in these Bye-Laws), which is empowered, subject to the provisions of the Charter, Ordinances and Bye-Laws of the College and any directions of the Council, to act on behalf of the College and the Faculty. The Board may regulate its own procedure, subject as previously stated.
18. The members of the Board shall be the Provost, Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer and representation from the six areas of the Faculty as deemed appropriate and member availability up to a maximum of six members for Sheffield, and three from the peripheral areas. If the full number of members of the Board is not appointed by the Faculty, or if a vacancy occurs on the Board, the Board shall have power to appoint members of the Faculty to fill such vacancies until the next AGM. Two Associates to include one GP registrar to be appointed annually by the AGM. If the full number of Associates is not appointed, or if a vacancy occurs on the Board, the Board shall have the power to appoint Associates of the Faculty to fill such vacancies until the next AGM. Associates shall have the full voting powers on the Board. The Board of the Faculty may co-opt other persons for special purposes in an advisory capacity or as a full voting member of the Board. The Faculty Board has the right to appoint two lay representatives to the Board. He or she would not be a Member or Associate Member of the College, but would have full voting rights. The Lay Members’ tenure will be not longer than three years, but a shorter time may be stated at the time of appointment.
19. The Board may appoint such committees or sub-committees for such purposes as it thinks fit.
20. The Board and any of its committees or sub-committees may if the Chairman of the body concerned agrees meet wholly or partly by telephone or video conference, provided all members have been sent the papers for the meeting (including by electronic means). The quorum for meetings of the Board shall be six.

Faculty representative(s) on College Council

21. The Faculty shall be responsible for nominating the Faculty representative(s) on the College Council.

Accounts and financial arrangements

22. The Honorary Treasurer of the Faculty shall be responsible for drawing up the Accounts of the Faculty for the previous 12 months to 31 March, including a balance sheet and profit and loss account. The Accounts as so drawn up shall be sent to the Honorary Treasurer of the College, for inclusion in the Annual Financial Report of the College.
23. The banking account(s) of the Faculty shall be held at the Royal Bank of Scotland, Bakewell Branch, or such other Bank as the Board may from time to time decide, subject to the approval of the Honorary Treasurer of the College. Appropriate procedures shall be put in place by the Board, subject to the approval of the Honorary Treasurer of the College, for signature of cheques.

Amendment, revocation or re-making of Bye-Laws

24. These Bye-Laws may, subject to the approval of the College Council, be amended, revoked and re-made by resolution of the members of the Faculty in general meeting, passed by not less than two-thirds of the members present and voting.

Reviewed Summer 2012
Faculty name changed approved at council 2016